There are several purposes for a well-written interview invitation message. To start, it gives an applicant the great news: you are considering them for an open position. It also serves as a formal invitation to the interview process. Most importantly, this letter provides candidates with all the details they need to get to the appointment on time and armed with the tools required to succeed.
It’s best to have several different versions of this interview invitation letter template on hand to cover on-site interviews, video interviews, and telephone interviews. The interview invitation letter template that we provided invites a candidate to an on-site interview, but it can easily be adapted to fit your needs by making some minor adjustments to the text.
Regardless of your interview method, all interview invitation emails should contain the following basic information: interview location, date, and time of the interview. Also include a list of the people who will conduct the interview and any items the candidate should bring with them, such as identification, copies of their resume, their professional portfolio or a list of references.
Be sure your interview invitation letter template include contact information for the hiring manager in the event the applicant gets lost or has an unforeseen emergency on the day of the interview.
Though email is the preferred method, you can adapt our interview invitation letter template for U.S. mail as well. Sending this well-written message will help answer many of the applicant’s questions right away and will (hopefully) make the interview process go more smoothly for everyone involved.
Interview Invitation Letter Template
Thank you for your application for the [position title] position at [company name].
We are impressed by your background and think that your qualifications make you an excellent candidate for this role. We would like to invite you to interview [at our office / via Skype / via phone].
During the interview, you will have the opportunity to learn more about the role at hand and our company. We, of course, will have the pleasure of getting to know more about you and your background and whether this position aligns with your professional goals.
We will conduct the interview at our offices at [address]. Our parking garage is located at [address], and our offices are accessible via public transportation using [insert public transportation information here].
We ask that you bring [insert a list of what the candidate needs to bring with them, which may include resume copies and any samples or a portfolio.] The interview will last roughly [insert number] minutes, and you will meet with the following people:
• [name & title]
• [name & title]
• [name & title]
We have several interview slots available. Please tell us no later than Friday which of the following dates and times is most convenient for you:
• [Day, Time 1]
• [Day, Time 2]
• [Day, Time 3]
If you have any questions before the interview, please contact me at [add phone number] or at [add email address]. I look forward to meeting you.
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Note that the tone of this interview invitation template is professional but friendly, with all of the pertinent information the candidate will require at the interview.
When writing your own interview request message, be sure that it contains the crucial information, plus any items the candidate needs to bring to the with them, such as copies of his or her resume, a list of references, or a professional portfolio. Finally, be sure to include contact information for the hiring manager in case of an emergency on interview day.