Once a candidate has accepted a verbal offer, it’s time to draw up the official letter of employment offer. This letter outlines the terms of the business relationship that the new hire is about to enter with the company. The document also provides a negotiation starting point if any terms are questioned or rejected by the new hire.
The definition of all terms of the offer must be crystal clear since the last thing either party wants is fuzziness about expectations, which could cause trouble on the new hire’s first day, or down the road.
The basic ground to cover in a letter of employment offer includes specifics on the new hire’s job title, salary, and start date/time. Separately enclose any additional, contingency-based documents that need signing (such as a non-disclosure agreement). Clearly state the return dates for those documents in the letter. Finally, including unambiguous direction on how to accept the job offer via signature – and the due date – is also a must.
Check out the letter of employment offer sample below for guidance on the basics.
Letter of Employment Offer Sample
67 Greenbrier Street
Grosse Point Shores, MI
Re: Offer of Employment: Junior Account Manager at Gladwell Consulting Group
Dear Mark Mosley,
The search is over! Gladwell Consulting Group is thrilled to officially offer you the Junior Account Manager position.
This is a full-time, non-exempt position. You are entitled to overtime pay as a non-exempt employee. Your annual salary is $55,000. You will be paid on a bi-monthly basis, on the 1st and 15th of each month.
Your employment with Gladwell will begin on Monday, June 15, 2017. We’d like you to arrive at the office by 9 a.m. You’ll be greeted by your manager, Senior Account Manager Sarah Volley.
Your employment is at will. This means that either you or Gladwell can end the employment relationship at any time, with or without notice or cause.
Your employment entitles you to health and dental insurance, and enrollment in Gladwell’s 401(k) plan. You’re also entitled to 21 days of paid time off annually. Full benefits information is enclosed as a separate document along with your offer letter.
Also enclosed as separate documents are a Non-Disclosure Agreement and Non-Compete Agreement. Please sign both and bring them with you to the office on your first day.
This offer letter represents the complete and exclusive statement of employment between you and Gladwell. It replaces all previous forms of communication regarding the offer and the position.
If you accept the terms of the offer, please sign and date below, and return the letter to us via scan by May 30, 2017. Use the email address below for scanning. We will mail you back a copy of the signed offer letter prior to your first day. By signing this letter, you state you understand that your employment is at will.
If you have any questions at all, please email me at firstname.lastname@example.org. Everyone at Gladwell is excited to welcome you to the family, and we look forward to seeing you soon!
Recruiting Operations Generalist
Gladwell Consulting Group
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This letter of employment offer sample clearly details what the job offer entails. All basics that a new hire would want in writing—job title, start date, annual salary, and pay periods, to name a few, are covered up front, in language that leaves no room for misinterpretation.
Additional documents are frequently included along with a letter of employment offer. Spell out in no uncertain terms how and when these documents should be signed and returned especially if employment is contingent upon their completion.
This letter of employment offer sample contains information on at-will employment. If you enforce at-will employment, always define what that means, and state that the signing of the offer signifies that the new hire understands they’re at will.
Take notice of how the letter of employment offer sample begins and closes in a rather ebullient manner. While this is a professional document, it is appropriate to convey some excitement. You want the new hire to feel enthusiastic about getting the job and to be looking forward to the first day.
Before sending out a letter of employment offer, always have your legal department review to make sure all necessary information is included and that your language isn’t offensive or discriminatory.