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Human Resources Generalist Job Description Template

Writing a great job description is an essential piece of recruiting the top talent for your company because it assists in ensuring that duties align with your company vision. It is a tool for communicating the duties and functions of a position and the qualifications necessary for success. It is also the framework on which job seekers develop an interest in working for your company and ultimately make the decision to apply. To ensure that you don’t spend hours sorting through unqualified resumes, use clear and concise language to represent the actual duties, job specifications, and responsibilities accurately, such as those included in the Human Resources Generalist job description sample.

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Human Resources Generalist Job Description Sample

To assist you in devising a position description that will draw in the qualified candidates, we have included a sample Human Resources Generalist job description below.

Human Resources Generalist Job Summary

You will perform HR-related tasks on a professional level and work jointly with senior HR administrators to maintain assigned area. You will also be accountable for on-boarding, training, employment law compliance, benefits administration, performance management, employee relations, policy implementation, affirmative actions, and recruitment and hiring.

Human Resources Generalist Job Responsibilities and Duties:

  • Administers multiple personnel plans and procedures for all employees
  • Assists in implementing and revising HR policies and procedures
  • Develops and maintains employee policies and procedures manual and handbook
  • Participates in development of systems, objectives, and goals
  • Monitors the performance evaluation program and administers the compensation plan
  • Performs benefits administration such as communicating benefits information to employees, approving invoices for payment, change reporting, and claims resolution
  • Cultivates and oversees affirmative action program
  • Conducts hiring efforts for all staff, students, and temporary employees
  • Handles outplacement counseling, employee relations advising, and exit interviewing
  • Engages in administrative staff meetings and participates in seminars and other meetings
  • Manages human resources information system documents and compiles summaries from the database
  • Ensures compliance with state and federal employment regulations
  • Performs other duties as assigned

Human Resources Generalist Qualifications and Skills

  • Bachelor’s or Master’s degree in Human Resources Management, Business Administration, or related field
  • Professional in Human Resources (PHR) certification
  • 3-5 years of progressive human resources experience
  • General knowledge of HR laws, practices, and policies
  • Excellent verbal and written communication skills
  • Comfortable speaking in front of both large and small groups

Company Profile

Oregon Compass, LLC is a national nonprofit organization operating innovative programs to assist youth and families find safe housing in the community annually. As a company established on the belief that people are our most valuable assets, we recognize how important our employees are to our success. That’s why working with us includes a comprehensive benefits package and numerous opportunities for training and professional development. We hire individuals who embrace a challenge, welcome new opportunities, and have a passion for discovering new ways to help others. Our team members enjoy the chance to assume responsibility and question traditional wisdom.

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Human Resources Generalist Job Responsibilities

The job responsibilities section of a human resources generalist job description roughly corresponds to the work experience section on an applicant’s resume. This is where you should provide jobseekers with a detailed description of the day-to-day and overall responsibilities of the position. A human resources generalist should have the necessary qualifications to perform many duties, but it is a good idea to make this section as specific as possible regarding your specific job opening, while still keeping it easy to skim.

Lay out the responsibilities for this position in a list formatted with bullets. Each point should begin with a distinctive action verb, in order to limit the number of tasks described on each line and keep the list focused on the actions that your company will require a future employee to do. This portion of your human resources generalist job description is typically the meatiest part of your posting, but it is advisable to cap the number of responsibilities you address here at eight.

Consider the following examples of human resources generalist job responsibilities:

  • Develop and document human resources policies and regulations for all levels of employees
  • Train management on appropriate standards for professional interaction, performance feedback and conflict resolution
  • Listen and respond to employee complaints, concerns and issues
  • Hire new employees and organize orientation sessions
Human Resources Generalist Job Specifications

The job qualifications and skills section of a human resources generalist job description should be short and to the point. You may want to specify the education, certifications or experience you will require of candidates in this portion. This is also an ideal place to inform jobseekers of the proficiencies necessary to succeed in this position.

Consult with management or other human resources specialists at your company if you are unsure about which skills your human resources generalist should have. There may also be several preferred competencies that would make a potential hire perfect for your company. You might want to list some of these optional specifications below the primary requirements.

It is a good idea to be precise in detailing the requirements for your opening. Even though this field is broad, the particular needs of your company should be clear to you when you write this part of your human resources generalist job description. Start with the most definite requirements, continue on to general skills, and conclude with any preferences regarding a candidate’s background or abilities.

You may want to refer to the following human resources generalist job specifications:

  • Bachelor’s degree in human resources
  • 3-5 years of relevant training and experience
  • Experienced in using business intelligence and enterprise resource planning software
  • Outstanding listening, verbal and written communication skills

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Writing Your Human Resources Generalist Job Description: Dos and Don’ts

After you finish writing the job description, take a look at these straightforward dos and don’ts to ensure that you have included everything accurately.

• Do provide specific details and spell out critical positions requirements.
• Do include salary ranges and where the job is located.
• Don’t use terms that are subject to different interpretations.
• Do provide clear guidelines for submitting an application.
• Do use an impersonal style of writing.
• Don’t rely on industry jargon or abbreviations.

The decision of an applicant to submit a resume is the result of finding answers to questions in a well-written job description. Posting a clear and precise job description will help you attract the ideal candidate and make the process of recruiting the top performers for a Human Resources Generalist position easier for you.