Human Resources Associate Job Description Template

The selected candidate will have a thorough understanding of a large-scale human resources department. He or she will responsible for assisting the HR director with a variety of duties, including new hire onboarding, orientation, payroll and benefits administration, employee assistance and special assignments as needed.

Human resources associate Job Duties and Responsibilities

• Administers multi-state payroll on a bi-weekly basis.
• Manages benefits program and vendor relationships. Assists employees with questions, issues and enrollment.
• Maintains database of employee records as well as all active and inactive applications.
• Conducts initial screening interviews and contacts references to verify background.
• Conducts all new-hire orientations.
• Assists with the development of new-hire training material.
• Works directly with our third-party vendor to assist out-of-state employees with relocation.
• Coordinates flight, car and hotel arrangements for candidate interviews.
• Contributes to ongoing recruiting efforts as needed.
• Mitigates employee relation issues while adhering to company, state and federal laws and regulations.
• Maintains complete confidentiality of all HR-related information.
• Continually works with department to streamline the hiring process and improve internal policies.

Human Resources Associate Job Requirements

• BA/BS in business, human resources, organizational leadership or related field is required
• 3 years experience in corporate HR, preferably with a large manufacturer
• Working knowledge of Oracle
• Highly proficient with Word, Excel and Outlook
• Ability to maintain employee confidentiality
• Superior attention to detail
• Ability to multitask and work with minimal supervision
• Exceptional verbal and written communication skills
• Available for occasional travel to remote sites < 10%
• Experience with ADP payroll is preferred

Company Profile

Founded in 1998, Durian Solar has become the nation’s leading manufacturer of residential and commercial solar panels. We’re headquartered in Phoenix but currently operate production, sales and distribution facilities all across the United States. Our mission is simple: to preserve the environment through sustainable energy. We work with passionate researchers, scientists, clients and employees to reduce long-term energy costs and ensure a better world for future generations.

Best Practices When Writing a Job Description

• The Human Resources Associate job description sample above is a great reference, but don’t simply copy information just because it sounds good. It’s important that you embody your own culture and convey the specific needs of your department and organization. Here are a few do’s and don’t to keep in mind as you draft your description.
  • Do be direct. Picture yourself as an applicant who wants to know everything about your organization and the position. Use action-focused verbiage and paint a clear picture of the daily routine.
  • Don’t include trivial tasks. Being thoroughly concise means leaving out information that doesn’t carry any weight. For example, you don’t need to detail standard office duties like making copies or using a printer.
  • Do sell your culture. Don’t focus solely on the job duties. Instead, incorporate some details specific to your company, and don’t be afraid to use a little wit. Your candidates should be able to easily determine whether or not they would be a good fit for your culture.
  • Don’t advertise salary information if it conflicts with company policy.
  • Do use bullet points. Today’s jobseekers want fast information, and bullets are easy on the eyes. Plus, they help filter out unqualified candidates who simply skim through paragraphs.
  • Do think about your platform. You want a description that looks good on a website, job board, mobile app or wherever you’re planning to advertise.
  • Do be transparent. Don’t ever sugarcoat any job duties simply because they may seem unpleasant.
  • Don’t go at it alone. Talk to other members of your team, particularly those in similar roles. This prevents you from forgetting key functions of the job.
  • Do provide contact information and specific submission guidelines. Some employers like to see which candidates will actually call in for a name. While this traditional test of persistence is nice in theory, it really just wastes time. Tell your applicants exactly how you’d like them to apply.