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Admissions Coordinator Job Description Template

A well-written job posting serves two functions. First, it weeds out candidates who lack the necessary skills and experiences, thereby saving you hours of reading resumes from people who had no chance of getting the job in the first place. Secondly, it attracts the best applicants and makes them want to work for you instead of the competition. In order to give you some assistance, we have created an admissions coordinator job description sample to give you an idea of what a description for that job should look like.

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Admissions Coordinator Job Summary

Your primary responsibility will be to follow guidelines for admitting patients into the facility. This involves screening applicants by acquiring relevant information. You will also need to resolve any patient complaints or dissatisfactions as they arise.

Admissions Coordinator Job Responsibilities and Duties

  • Keep equipment and tools functional and order repairs when needed.
  • Screen applicants according to criteria set forth by the company and reject or accept patients appropriately.
  • Obtain patient information by interviewing patients, clarifying material and completing applications.
  • Resolve complaints by investigating the matter and recommend changes in the company’s procedural policies if needed.
  • Stay current on the most relevant and important information in the field by attending conferences and reading materials.
  • Maintain patient confidentiality.
  • Develop brochures and advertisements in order to market the organization and conduct tours.
  • Obtain, summarize and analyze trends in order to create admissions reports.
  • Accept new tasks as they arise and constantly explore opportunities to grow within the organization.

Admissions Coordinator Skills and Qualifications

  • Verbal and written communication skills
  • Proficiency in PC software
  • Professional bedside manner
  • Ability to multi-task
  • Ability to work as part of a team

Company Profile

The Los Angeles County Nursing Home has been serving the community since 1998. We pride ourselves in offering exceptional service to all of our patients, and we are looking for someone to join our team. Our goal is to provide a loving, compassionate atmosphere to our patients, guests and employees.

Dos and Don’ts of Writing a Job Description

  • Every company is different, and you may need to make significant changes to the admissions coordinator job description sample given above. No matter what you need to put, you should follow some basic guidelines in order to ensure that the most important information is conveyed and that everything can be followed clearly.

    • Don’t be vague. You need to include specific details that are pertinent to your organization. Otherwise, your job description will sound like everyone else’s and will get lost in the mix.
    • Do include perks if there are any. While you may not be able to talk about the specific salary or health benefits, you can talk about working with a fun group of people or fun activities to do in the break room if you can offer those items.
    • Do talk with your employees who are currently working as admissions coordinators or your workers who had that job in the past. They may be able to give you insight about what other minor tasks were associated with the position so that you can be more detailed with your description.
    • Do make your business stand out. If you can include a video or quotes from past employees showing how great it is working with you, then you will stand out in applicants’ minds.
    • Do include links to your company’s website or social media pages. This will give candidates an opportunity to learn more about your organization to see if they would be a good fit.
    • Do read through other job descriptions similar to the one you are writing. This will give you an idea of what other companies are looking for.
    • Do try to capture your company’s personality. If you need everyone to remain professional at all times, then convey that in your description. If you work at a place where everyone has fun and people are friends, then try to strike a friendlier tone.
    • Don’t post something if you have not proofread it first. It can even be a good idea to have some of your workers or friends read through your job description first to see if they catch any typos or if there is anything they would leave out or add.

      The admissions coordinator job description sample above gives a good example of what a solid job listing should look like. There is a lot of great talent out there, and by taking the time to craft a stellar description, you will draw them in to your company.

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Admissions Coordinator Job Responsibilities

Admissions coordinators often act as the face of healthcare institutions because their interactions with patients are the first for those individuals and their families. To hire a coordinator who represents your institution well, plan ahead and invest careful thought in the job responsibilities section of your admissions coordinator job description. Outline the coordinator’s role definitively, and include the character qualities that contribute to success in the role. When you articulate the functions of the position candidly, potential applicants will recognize whether or not they can fulfill those responsibilities, so a straightforward approach is best.

Remember to draft this section of your posting for ideal search engine optimization, too. Jobseekers who are digital natives forage cyberspace for select positions at prestigious institutions, and posting an SEO-friendly admissions coordinator job description attracts those internet surfers, broadening your pool of applicants. Research keywords related to the position and incorporate those into a succinct, bulleted list of responsibilities, so that search engines point qualified candidates your way.

Consider incorporating the following admissions coordinator job responsibilities into your job posting:

  • Screen applicants, interview families and make final admissions decisions
  • Welcome new clients with professionalism and compassion, orienting them to the facility and assisting them with support services as they transition
  • Maintain accurate records of admissions and departures
  • Collaborate with management to streamline the admissions process for greater efficiency and client satisfaction
    • Admissions Coordinator Job Specifications

    Have you discussed the requirements of the admissions coordinator position with other managers in your institution? If not, think about setting a time to do that, so that all relevant personnel will have input into the hiring process. When identifying the basic proficiencies you look for in applicants, asking all managers to collectively contribute to a list of required competencies ensures that the job qualifications and skills section of your admissions coordinator job description adequately reflects the optimal candidate. The closer this section comes to describing your ideal hire, the more likely it is that the posting succeeds in attracting a near-perfect candidate for the job.

    Remember to use the input you obtain from leadership personnel to focus your job specifications on those characteristics that are most important to your organization and to those in the admissions department. If intangible qualities like compassion and professionalism outweigh educational achievements, for example, draw attention to those attributes rather than to academic requirements. Tailor the specifications in this portion of your admissions coordinator job description for the needs of your institution, and you have a greater chance of attracting applicants with the potential to meet those needs.

    The following admissions coordinator job specifications provide examples:

    • Proven customer service skills to attend to clients with the utmost professional courtesy and compassion
    • Ability to innovatively solve problems while adhering to regulations, policies and procedures
    • Exceptional collaboration skills to thrive in team-oriented settings
    • High school diploma and 5 years of experience in a medical admissions department

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    Writing Your Admissions Coordinator Job Description: Dos and Don’ts

    It can come in handy to read your job listing thoroughly before positing it to make sure you abide by all these valuable rules:

    • Don’t use indirect language. You should not talk about tasks a position might do.
    • Do use bullet points. This makes the information on the page much easier to read through and understand.
    • Do showcase your company’s personality.
    • Do talk to human resources to see what benefits and salary can be offered before posting it.
    • Do be clear about how a candidate should apply.
    • Do be clear about where the company is located.
    • Do talk to people who currently hold the position in order to get a more comprehensive understanding of the position’s responsibilities.
    • Do proofread before posting. Too many typos and grammatical errors can lose you candidates before they even finishing reading the listing.
    • Don’t make your description too long. As a general rule of thumb, you should not have it go any longer than 700 words.
    • Do include a start date if you are privy to that information. Having a firm employment start date can create a sense of urgency to apply right away.

    If a job hunter has any questions or uncertainties about a position, then he or she may not apply at all. You will have lost out on a great candidate, so take the time to make your admissions coordinator job description really stand apart from the rest. By being clear about what talents are required and what responsibilities are expected, you will also deter people who lack the necessary qualifications from applying. This means you will have fewer resumes to go through.