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Accounts Receivable Clerk Job Description Template

A job description can make or break an organization’s search for new hires. An incomplete description could omit information that is a determining factor for the ideal applicant. Misinformation could also be equally detrimental to a company’s employee search. A well-written posting can go a long way to add efficiency to the hiring process. With job expectations clearly outlined in a posting, a guideline will be established by which both the candidates and hiring managers can use to include or exclude applicants from consideration.

To assist you with preparing a useful description that produces quality candidates, the accounts receivable clerk job description has been prepared below.

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Accounts Receivable Clerk Job Summary

This position requires excellent communication skills. A large amount of customer contact is an integral component of this job as well as the ability to resolve outstanding issues. Additional responsibilities include system maintenance, bank deposits, transaction processing, account monitoring and review. Collection activities may also be required.

Accounts Receivable Clerk Job Responsibilities and Duties

  • Maintenance and reconciliation of customer records
  • Review of customer files for accuracy and identification of irregularities
  • Monthly closing of client records
  • Preparation of analytical reports detailing trends, account status and aging detail
  • Response to customer inquiries in a timely fashion
  • Proficiency with modern accounting software and Microsoft Office
  • Processing and remittance of daily bank deposits

Accounts Receivable Clerk Job Skills and Qualifications

  • High school diploma or GED equivalent, college degree preferred
  • Attention to detail and mathematical accuracy
  • Ability to work autonomously
  • Ability to focus and perform highly in a fast-paced environment
  • Ability to plan in advance and anticipate upcoming projects and spot potential issues
  • Excellent communication skills
  • Ability to manage large amounts of data
  • Familiarity with basic bookkeeping procedures
  • Ability to learn quickly and be resourceful

Company Profile

Yale Electric, LLC was founded two decades ago by brothers John and Peter Yale. The company currently has 300 employees and is experiencing steady and solid growth. We operate under the primary principle that customer service comes first. As our organization grows and becomes more successful, we are looking to bring on additional staff who share our objective in being an industry leader in servicing the public and helping our community become a better place. Our employees enjoy a solid work/life balance and management interacts very closely with staff to ensure that we maintain high company morale and a positive workplace.

Best Practices When Creating a Job Description

  • It’s always nice to have a template to follow when creating a job description. However, when you find yourself in a position where you have to build one from scratch, here are a few tips to follow when constructing your description. Some important “do’s and don’ts” are included to keep you headed in the right direction.

    • Do present your company in an honest, but positive light. Every company has some highlights. This is your opportunity to provide detail about the culture of your company.
    • Don’t be afraid to brag. If your company has an excellent work/life balance, say so! No one is going to find a downside to that fact and it will only encourage candidates to apply.
    • Do use bullet points. This presentation makes it easier for applicants to review, digest, and process the information being provided.
    • Do be precise and detailed in your listing of roles and qualifications. This will allow candidates to quickly identify if they have a shot and if it makes sense for them to continue with the application process.
    • Do ensure that the applicants are aware of the best individual to contact with their interest and any requested application materials.
    • Do make sure that company benefits advertised in your posting are up to date. It’s disappointing for you and the candidate when a well-qualified applicant expresses interest based on company policies that have since changed.
    • Don’t forget to provide a date by which application materials are expected and if possible, provide a date by which you would like to fill the position.
    • Don’t omit relevant job duties. If collections activities are a part of the job description or if the employee may be exposed to a high-paced environment, it’s important to tactfully indicate these responsibilities. While you do want to fill your open position, you don’t want to hire anyone who will quit a short time later due to unexpected responsibilities.

      The template for the Accounts Receivable Clerk job description is an example of the way you can begin your search for the next perfect fit for your company. For more information and additional tips on fine-tuning your employee search, refer to the articles and tools available at the MightyRecruiter.

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Accounts Receivable Clerk Job Responsibilities

When you complete your accounts receivable clerk job description, expect the responsibilities section to take up the most space. The better detailed you make this section, the higher quality of candidates you receive. When jobseekers look at your job posting, they read the responsibilities section to determine what to expect in the position. If you leave out key components, it affects the candidates’ perception of what is required, as well as the satisfaction and retention of new hires.

There are some actions you can take to ensure you have a strong section. Focus on the core duties and tasks of the roles. These are the elements that determine whether a person succeeds or fails in the position. In some cases, you might choose to create two lists: a primary and secondary accounts receivable clerk job responsibilities list. Use bullet lists to make it easy to read and start each one with a strong action verb to attract attention.

For further assistance in creating your accounts receivable clerk job description, include variations of one or more of the following responsibilities:

  • Record payments from customers using all payment options, including cash, credit cards and checks
  • Identify unpaid invoices and create a weekly report totaling the amount owed
  • Review accounts for discrepancies through comparing data from sales, customer service and other departments
  • Resolve outstanding invoices and collections through devising payment plans with customers and coordinating with collections department
Accounts Receivable Clerk Job Specifications

Do not dismiss the importance of the qualifications and skills section of your accounts receivable clerk job description. This small bullet list has significant power; it determines the quality of the applicants you receive. By listing the minimum criteria for the role, you make it easy for jobseekers to quickly measure their abilities against the requirements. Additionally, you have a simple checklist to go through when screening applicants.

The best way to determine the necessary skills, experience and education for the position is to gather information from multiple sources. This includes the current accounts receivable clerk as well as associated staff members and managers. Reviewing the accounts receivable clerk job description from other sources also helps you determine what to include.

Do not feel as though you have to dismiss some qualifications because they are not essential to the job. Instead, create two lists: a required and a preferred. Then, include criteria that you would like, but that a candidate could still have a chance without in your preferred list.

For further inspiration for the accounts receivable clerk job specifications to include in your posting, review the following:

  • High school diploma or equivalent; bachelor’s in accounting preferred
  • 3-5 years of experience in accounting
  • Proficient in Microsoft Office and automated accounting systems
  • Strong organizational skills

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Writing Your Accounts Receivable Clerk Job Description: Do’s and Don’ts

There are several things that should be done to make sure that your application process runs smoothly and to increase your likelihood of connecting with the right candidate.

• Do make sure that your job posting makes it very clear what a candidate should submit, where it should be submitted, as well as any associated deadlines for submission. If you are expecting a cover letter along with a resume that should be clearly indicated. If you want these documents emailed to a specific person within your organization by the last day of the month, indicate that in your job posting. Provide good candidates with the tools to be successful.
• Don’t forget that you’re selling something that should fit into their targeted lifestyle. It must be presented in a way that creates a connection with the applicant and generates excitement and hope.
• Do ensure that salary is addressed, even if you choose not to list a specific salary range. This is an important factor for candidates, and they want to know that it’s important to you as well.
• Do give information on the kind of job for which you are soliciting applicants.
• Do make sure that you provide information on where the job is located as well as if your company is willing to provide a supplement to commuters or cover moving expenses for the right candidate.
• Do highlight the things that make your company unique and be sure to note anything about the company culture that might be attractive to new hires.

Soliciting candidates with a creative and concise posting will increase your likelihood of attracting top talent for your organization. Visit MightyRecruiter for additional insight on best hiring practices and ways to attract amazing employees.